Microsoft project 2016 baseline vs actual free.Microsoft Project Baseline Vs Actual
I got a Business Case from my Blog Reader wit, of course, a problem. Project calculates Actual task Duration as 3. The problem is that you should understand that if you put 40 hours actual for John that means that John has worked as planned , e.
You are commenting using your WordPress. You are commenting using your Twitter account. You are commenting using your Facebook account. Notify me of new comments via email. Notify me of new posts via email. Nenad Trajkovski. Skip to content. Home About me. Duration vs. Actual Duration vs. In Italic font is my blog reader Text 1. The answer is — NO. This is misunderstanding!
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Microsoft project 2016 baseline vs actual free
The lower bar shows baseline start and finish dates, and the upper bar shows scheduled start and finish dates. Once the baseline is set, any changes in the plan that is different from the baseline will become obvious and immediate, helping you to perform an analysis of the schedule. Now, initially when nothing is updated, the bars are the same, they match each other, but when you start updating your plan, you’ll notice slippage if you come behind schedule.
If for instance, we have a week delay for some of our tasks, we can visually see in the Tracking Gantt the impact of this.
First locate the bar corresponding to this task in the right side. To change the start date of the task, drag the task bar to the right till it reaches the new start date. During the dragging process, a virtual taskbar will be shown, guiding you through the change step. Dragging the taskbar to the right will cause your task to start later. After this, notice in the right chart how will look the two bars, for each task. If you change the table in the left to the Entry table, which is the default one in this view, notice that by changing the start date, a Start No Earlier Than constraint is added to the “Rough-in electric and plumbing in elevator” task.
This is visually marked in the Indicators column. When hovering over the icon shown in the Indicators column, the tooltip will say that the task has set a constraint, specifying the type and the date of the constraint. Here we will also insert Start and Finish columns. Right-click on Baseline Finish column and select Insert Column from the contextual menu. In the Column Definition dialog select Start field. Proceed in the same way and right-click on Baseline Work column.
Select Finish in the Column Definition dialog. In this way, the Start column will be inserted after Baseline Start column, and the Finish column will be placed after the Baseline Finish columns, to allow for an easier comparison.
For the “Rough-in electric and plumbing in elevator” task if we look closer in the Baseline Start and Start columns we notice that their values do not match like before. A similar situation is for Baseline Finish and Finish columns. This fact is also confirmed if in the right side panel we hover over the bar for this task and look at the information displayed in the tooltip. Besides that, if you change the current table to the Variance one, you may see for this task a value of 5 days for the Start Variance and Finish Variance columns.
So, for this task, in the Duration column type 2 d, meaning 2 days. The red bar at the top changes and increases its size to 2 days duration. But the grey bar beneath is still consistent and remains to indicate a duration of 5 hrs. Also due to the dependency between tasks the following tasks are rescheduled, causing differences with the dates saved in the baseline, as you might also see in the right chart.
Insert other two columns, namely Work and Cost to assess the current state of the schedule in terms of work and cost. Drag the vertical divider between the two panels to the right to create more space for the left table. Then repeat the process again for the Cost column. Move the Cost column after Baseline Cost by dragging it to the right. If you look in this table at the “Perform architect’s inspection” task, you may notice the differences between the Baseline Duration and Duration values, and Baseline Finish and Finish values.
Also the change in the current task duration draws some changes in the current values for Work and Cost , being different from their counterpart values stored in the baseline. Now, that you’ve set a baseline for your project, you can compare the actual dates to the original planned dates, that were captured in the baseline. In this way, you can use the baseline as a basis of comparison as you track progress of the project.
So you have a delay of a few days, compared to the initial schedule. Another place where you can see the impact of baseline is in the Statistics dialog. To have a look on it, in the Project menu, press on Project Information , then on Statistics , where you can see a baseline entry for Start , Finish , Duration , Work and Cost columns.
You can also notice in the Finish column a variance of 6. Notice also the differences between the Current Work and Baseline Work values, as well as for the Cost. If you want to remove the baseline set in your project, go to the Project menu, press on the arrow down to the Set Baseline option and in the displayed list you will see Clear Baseline. Here you also have the possibility to remove the Baseline for the entire project or only for selected tasks. If you prefer to see things in action, rather than reading text, watch out this video , which covers some of the topics from this section.
Now that you’ve create the WBS structure of your project and the planning process is almost finished, you can set a baseline for your project. You can set a baseline after you finished planning your project or you can set one after you finished a critical phase of your project and the baseline will contain information about the tasks, resources and assignments within their phase. To set the baseline for only the tasks that you selected in the Gantt Chart view, click Selected tasks.
To all summary tasks Select this check box if you want updated baseline data for the selected tasks to be rolled up to the corresponding summary tasks. Otherwise, baseline data for summary tasks may not accurately reflect subtask baseline data. From subtasks into selected summary task s Select this check box if you want baseline data for selected summary tasks to be updated to reflect both deletions of subtasks and added tasks for which you previously saved baseline values.
Note: If you selected both subtasks and their summary tasks, select both check boxes. In the Copy box, click the start and finish or baseline values that you want to save.
The current start and finish, and baseline values are not numbered. In the Into box, click the name of the interim plan into which you want to copy the values. Interim plans are stored in the start and finish fields. Note: If you select one baseline in the Copy box and another baseline in the Into box, you will save a baseline, rather than an interim plan.
All baseline data will be copied. If you select a baseline in the Copy box, and a start and finish interim plan in the Into box, only the start date and finish date from the baseline will be copied to the interim plan. Click Entire project or Selected tasks to save the portion of the schedule that you want. If changes to your initial plan occur after you set a baseline or an interim plan, you can update the saved data. Tip: If changes to your plan occur while your project is underway, you may find it helpful to save a second set of baseline or interim data, rather than updating your existing saved data.
In the Task Name field, select the tasks, including subtasks and summary tasks, that have baseline or interim data that you want to update.
If you are updating baseline or interim data for the entire project, skip this step. If you are updating a baseline, click Set baseline , and then select the baseline that you want to update. If you are updating an interim plan, click Set interim plan.
In the Copy list, select the data that you are copying. In the Into list, click the interim plan that you want to update. To update the baseline or interim data for the entire project, click Entire Project. To update the baseline or interim data for only the tasks that you selected in the Gantt Chart view, click Selected tasks. Under Roll up baselines , select how you want the updated baseline data to be rolled up:.
From subtasks into selected summary task s Select this check box if you want baseline data for selected summary tasks to be updated to reflect both the deletions of subtasks and added tasks for which you previously saved baseline values.
After you set baseline or interim data, you can compare it with the scheduled and actual data to see how your project is tracking against your initial goals.
After you set a baseline for the entire project, you can view the baseline data side-by-side with the current planned data, the actual data, and the variance. On the Project tab, in the Properties group, click Project Information. To view variance information in a sheet view, click the View tab. In the Data group, click Tables , and then Variance.
To view variance information graphically, click the View tab. The Variance table shows start and finish dates for both scheduled information and baseline information, making it possible to evaluate your prediction of how the project would progress baseline by comparing that prediction with how the project is in fact progressing actual.
If the variance in your project doesn’t show the values that you expect, there are several possible explanations:. You might not have set a baseline. The variance is the baseline value compared with the actual value for a field. If there is no baseline, Project calculates this difference by using a 0 value for the baseline fields, resulting in variances that are as large as the scheduled field itself.
You might have set multiple baselines, but Project uses only the initial baseline values that is, the values for the Baseline field, and not the values for Baseline1 through Baseline10 when calculating variance. In this case, you might see information in variance fields, but the information might seem to be outdated and possibly too large.
You might have added new tasks to a project but not added them to the baseline plan. In this case, you might see variances that are equal to the scheduled values. You might not have updated actual values for those tasks that are completed or in progress. In this case, variances might be equal to the scheduled values, or otherwise larger than you expect. You might have added new tasks or assigned resources and then set a baseline plan, but the baseline information for the summary task has not yet been updated.
In this case, accurate variance values are showing for the individual tasks but not for summary tasks. If you want to keep records of extensive project data during the planning phase, you may want to set multiple baselines, because baselines store more values than interim plans.
To view tracking information across multiple baselines, use the Multiple Baselines Gantt view. To show other baselines, modify the bar styles on the Gantt chart. Note: In some cases, you might not have permission to set a baseline for your project. If you do not have permission to set a baseline, an error message appears when you click Set Baseline.
Open your project for editing. Go to Schedule in the Quick Launch, then on the Task tab, in the Editing group, click Set Baseline , and then click the numbered baseline you want to use for the current project data. You can save up to 11 different baseline data sets, including the unnumbered Baseline. Tip: After a baseline is saved, the date when it was saved is included next to it in the list of baselines that you can choose from when you set a baseline.
This can help you choose which numbered baseline to use, and is a good reference for remembering when you last captured a baseline of your project data. Go to Schedule in the Quick Launch, then on the Task tab, in the Editing group, click Clear Baseline , and then click the numbered baseline you want to clear.
Create tasks. Create or update a baseline or an interim plan in Project desktop. What do you want to do?
Lesson 8: Baseline – Project Plan .
Setting a Project Baseline; Changing Start and Finish Dates; Comparing Plan vs. Actual; Re-Baselining a Project Plan; Editing a Project Baseline; Setting a Project Baseline. Start with a simple Microsoft Project plan that does not have a baseline set. To verify that the project hasn’t been baselined yet, click on Add New Column. ConceptDraw PROJECT allows following how the project is going. You can easily compare the actual project data with the planned ones. The best tool for effective tracking of the project execution is to compare real data with the project baseline. It consists of the baseline start, baseline finish and baseline cost. Along with Baseline tracking ConceptDraw PROJECT . Jan 31, · There are 11 Baselines. In Project setting a baseline is easy. You select the ribbon tab “Project” and in the “Schedule” group select “Set Baseline” and then select “Set Baseline.”. A new menu opens and gives you the option to set the baseline for just a selection of tasks or the whole schedule in total. Pressing OK without.