Microsoft teams video conference instructions.Join a Teams meeting

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
› Windows. Cloud video interop makes it possible for third-party meeting room devices to join Teams meetings. Video teleconferencing with content.
 
 

Microsoft teams video conference instructions

Your calendar in Teams is connected to your Exchange calendar. In other words, when you schedule a meeting in Outlook, it’ll show up in Teams, and vice versa. Every meeting scheduled in Teams is automatically made into an online meeting.

Scheduling from Outlook? Learn how to add Teams to your Outlook meeting. Note: Up to 1, invitees can join a Teams meeting and interact by using chat, audio, and video. Invitees can also join a meeting that already has 1, participants up to 10, as view-only attendees. Select Schedule a meeting in a chat below the box where you type a new message to book a meeting with the people in the chat.

Go to Calendar on the left side of the app and select New meeting in the top right corner. The scheduling form is where you’ll give your meeting a title, invite people, and add meeting details.

Use the Scheduling Assistant to find a time that works for everyone. Once you’re done filling out the details, select Save. This will close the scheduling form and send an invite to everyone’s Outlook inbox. Color code your calendar with categories. Just like in Outlook, you can assign one or more categories to each meeting in your calendar.

There are a couple ways to assign categories:. Right-click an event in your calendar and select Categorize , then pick a color. When scheduling a meeting, select Category at the top of the scheduling form. For recurring meetings, categories can only be applied to the series, not an individual occurrence.

Teams lets you invite people outside your organization, including those who don’t have a Teams license. You’ll need their full email address to invite them.

Go to where it says Add required attendees. If anyone is an optional attendee, select Optional instead. To get access to this and other upcoming features, switch to Teams public preview. After you’ve invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting. Before adding co-organizers, make sure the people you want to add are already added as required attendees and then follow the steps below:.

On the meeting options page, next to Choose co-organizers , select the down arrow and choose the name of the co-organizer. Note: To learn more, see Add co-organizers to a meeting. Type the name of a channel where it says Add channel under the time and date fields. Channels can’t be edited or added once the invite is sent. You’ll need to send a new invite with the updated channel.

Note: When you have a meeting in a channel, everyone in the team will be able to see it and join it in that channel. This feature isn’t available in private channels. Once you’ve added the people you want, select Scheduling Assistant to find the best time. If it’s a recurring meeting, open the dropdown menu next to Does not repeat just below the date. Choose how often you want it to occur from the default options, or select Custom to create your own cadence. If you’re unfamiliar with how to add a calendar to a channel, the steps are outlined for you at See all your meetings in Teams.

Once that’s done, you have a few ways to add events to the shared calendar. Or, select the arrow next to Meet now at the top of the app to open the menu and select Schedule meeting.

Each of these actions will open the scheduling form with the channel name filled in, feel free to add an Outlook group or individuals by manually entering their names.

Guests and partners from outside your org won’t have access to the channel calendar and will also require being added to the meeting invite. Right-click an event in your calendar to RSVP, remove it if it’s canceled, or open the invitation to view the meeting details. If the event is a Teams meeting, you’ll also get options to Join online and Chat with participants.

Teams meetings will show a join button on an event in your calendar five minutes before the start of a meeting. Once someone joins the meeting, the event will change colors to let you know they’re online. Select Join to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting. Note: If you have overlapping meetings in your calendar, the join button won’t be available.

But you can still right-click the event and select Join online. As an organizer, you can set the Show As status of the meeting in the action bar. When participants RSVP, their status will automatically reflect the status the organizer set.

As a participant, you can choose to set your individual status for the meeting through Show As independent of the status set by the organizer.

The updated status will reflect on your calendar. The default Show As value for all the meetings an organizer schedules is Busy. To schedule a meeting, go to Calendar on the bottom of the app, then select Schedule a meeting in the top right. Go to Add participants and select the people you’d like to invite. Note: When you have a meeting in a channel, people will be able to see and join it in that channel.

Microsoft Teams. Microsoft Teams More Notes: At this time, category names and colors can only be edited from Outlook. Currently, categories can’t be applied to channel meetings. Next, go to Share to a channel : If you want have your meeting in a channel, select the appropriate channel.

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Microsoft teams video conference instructions.Join a meeting in Teams

You can’t make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants. Meeting participants have the option of viewing the transcription during the meeting. For details, see view live transcription. Go to the meeting controls and select More actions. Stop recording : Stops the recording and live transcription. Stop transcription : Stops just the live transcription.

The recording continues until you select Stop recording. The recording is processed and saved to SharePoint if it was a channel meeting or OneDrive if it was any other type of meeting. Note: For now, guests and external attendees can view the recording only if it’s explicitly shared with them. Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn’t present.

The recording stops automatically once everyone leaves the meeting. If someone forgets to leave, the recording automatically ends after four hours. If one of the participants has a policy for compliance recording, the meeting will be recorded according to the policy even if that participant is from another org. Your admin’s settings determine whether and when a recording will expire. If your recording has an expiration date, you’ll see a message indicating that when the recording pops into the meeting chat after the meeting ends.

Click on the recording to open it in your browser. Once the browser page has opened, select in the upper right to open the details pane. Mouse over the recording in question, select Show actions the three vertical dots to the right of the file name , and then choose Details. When the details pane is open, look for Expiration date.

Here’s where you’ll see the date that’s currently set. Open the drop-down to see your options for changing the date. Extend the recording’s availability for a certain number of days, or pick a specific date on the calendar. You can also choose No expiration if you don’t want it to be deleted. The message indicating that your recording will expire will persist on the recording in the chat even if you remove the expiration date. But don’t worry—if you’ve selected No expiration , it won’t expire.

The owner of the recording will get an email when it expires. At that point, they’ll have up to 90 days to recover it from the recycle bin. Once recovered, the recording will no longer expire automatically. More info for admins can be found here. When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone. In some places, you legally need to get everyone’s permission before you can record them.

Just like an in-person meeting, it helps to give others plenty of information to let them know what to expect. Remember to avoid inviting people unnecessarily. Before you click join meeting , you have the option to turn your video on or off, toggle your microphone, and choose or blur your background. Make sure the meeting runs smoothly by taking an active facilitation role. At its most basic level, MS Teams video conferencing is simply a video call.

But by using some or all of the features listed above, you can add a lot of value, improve efficiency and create a richer experience for participants. Experiment with features like breakout rooms, file sharing, screen sharing, sidebar chat, and meeting recording. Looking for Microsoft Teams tutorials and training? Hugo Britt is a freelance content writer who believes that every topic is fascinating if you dig deeply enough.

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What is Microsoft Teams? What are Microsoft Teams video conference calls used for? Microsoft Teams meetings are used by organizations to conduct: Internal meetings with remote staff External meetings with remote clients Job interviews Training programs Online events with up to 10, participants. How to set up a Microsoft Teams video conference Set up your Microsoft Teams video conference using the following steps.

Microsoft Teams features Most of the key benefits of Microsoft Teams are in its features. Show participants This option shows a list of participants in the meetings and gives the organizer the option to mute others. Show conversation This is the meeting chat feature. File-sharing: One of the most useful features of this function is the ability to upload and share files directly into the chat.

More options This menu includes the following useful features: Device settings: Choose and adjust audio and camera devices. Meeting options: Adjust lobby waiting room settings and allow others to present and unmute themselves. Meeting notes: This feature means that the notes you take will be shared with others and are accessible during and after the meeting.

Notes are made available to others via the chat feature. Meeting details: Click to copy join information to share with others. Gallery mode: Choose how many people will be visible on your screen at once. Was this information helpful? Yes No. Thank you!

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Microsoft teams video conference instructions.How to Use Microsoft Teams Video Conference

 
 
From your Teams Calendar, select Join with an ID. 2. Enter a meeting ID and passcode. To find both the meeting ID and passcode, go to your calendar in Outlook. Open the meeting you want to join. At the bottom of the meeting invitation under Or join by entering a meeting ID, you’ll find the ID and passcode. 3. 1Open the Teams client, select the Calendar icon located on the left side of the navigational side bar. 2Select the New Meeting button located in the top right corner of the screen. 9Double check your information and then click the Save* button. 10*If you want to tie the meeting to a Team channel, select Add Channel. Go to Calendar on the left side of the app and select New meeting in the top right corner. Select a range of time in the calendar. A scheduling form will pop open. The scheduling form is where you’ll give your meeting a title, invite people, and add meeting details. Use the Scheduling Assistant to find a time that works for everyone.